PeopleSoft – Broadbean Integration for Job Advert Management

The University of Tasmania (UTAS) recently went live with the integration solution, built by Presence of IT (POIT), between Broadbean and PeopleSoft Recruiting Solutions v9.2 for Job Advert management.  Customer is now able to manage job advertisements to multiple job boards like SEEK, UNIJOBS etc. from within PeopleSoft.

Background

  • PeopleSoft Recruiting Solution (TAM and CG) is the source for recruitment management and candidate sourcing at UTAS
  • Broadbean’s Adcourier service offers job advert distribution to world’s largest network of job boards, free and niche sites as well as social channels.
  • Broadbean provides integration APIs to automate tasks like posting, updating and un-posting job adverts

Integration solution from POIT leverages Open Integration Framework (OIF) and Integration Broker (IB) utility to provide a seamless interaction between PeopleSoft and Broadbean for job advert management.

  • Create and maintain job board specific adverts in PeopleSoft
  • User interactive posting of adverts to any of the job boards, sites and social channels thru Broadbean from within PeopleSoft
  • User interactive update of existing job adverts
  • Automated removal of job adverts on expiry at source
  • Ad-hoc checks and synchronization of job advert status

Related Links

Broadbean – Job Distribution

Job Posting Interface to Broadbean – Part 1

Removing ‘Classic Home’ in Fluid UI

Following an earlier blog on Staying classic in PT 8.55, I received a question on ‘Removing Classic Home’ option from the navigation bar which is available by default in PT 8.55. Personalisation feature in classic home allows user to select ‘Left Hand Menu’ as navigation option, which could be a hack for users to revert to old ways of doing things. So removing ‘Classic Home’ on the navigation bar is essential for customers who want to go to fluid completely.

REM_CLA_PT855_0

Quick steps to do this is provided below.

Removing ‘Classic Home’ from Navigation Bar

  • Navigate to Main Menu > PeopleTools > Portal > Structure and Content
  • Within structure and contents, navigate to Root > Fluid Structure and Content > Fluid Homepages
  • Open content reference for ‘Navigation Bar’ and access ‘Tile Content’ tab
  • In ‘PeopleSoft Application’ section – Uncheck ‘Include’ option for ‘Classic Home’ and set it as ‘optional’

REM_CLA_PT855_1

REM_CLA_PT855_2

Removing ability to add ‘Classic Home’ to Navigation Bar

  • Navigate to Main Menu > PeopleTools > Portal > Structure and Content
  • Within structure and contents, navigate to Root > Fluid Structure and Content > Fluid Pages > PeopleSoft Applications
  • Open content reference for ‘Classic Home’ and access ‘Fluid Content’ tab
  • In ‘Include in Repository’ section – Uncheck ‘NavBar’ option which by default is checked

REM_CLA_PT855_3

REM_CLA_PT855_4

 

Enabling Fluid Approvals (MAP) in PS Environments

Starting PeopleTools 8.54 approvals in PeopleSoft applications can be enabled for Fluid usage using Mobile Application Platform (MAP) technology. Setting up this feature was quite tricky in earlier days involving wide range of manual configuration and validation steps.

In the recent update images for demo environments delivered in PT 8.55 most of these steps are pre-configured. However couple of manual steps are needed post deployment to enable fluid approvals.

After deploying a new PS demo environment, when you login notice the approval tile displaying the default image, clicking on this tile will open a new page displaying the same image.

FL_Mobile_Approvals

Perform “Local node introspection and deployment” for IB service – HMAP_APPROVALS

- Navigate to PeopleTools, Integration Broker, Integration Network WorkCenter.
- Under the Administration folder, click the Introspection and Deployment link.
- In the Search for Items - Introspection/Deployment page, select the Service - option to enable the Service field.
- Enter HMAP_APPROVAL in the Service field.
- Click Search.
- Enter the service HMAP_APPROVAL appears in the Select Items to Process group box.
- Select the HMAP_APPROVAL check box.
- Click Continue.
- On the Target page, select the Local Node option and then click Continue.
- On the Introspection/Deployment page, click the Introspect button.
- On the Introspection Results page, select all of the service operations that have the check boxes selected.
- Click the Deploy button.

After performing this task verify the fluid approvals tile to check if it is showing the count of pending approvals, if yes then configuration is complete. Click on the tile to check if the pending approvals page opens up.

FL_Mobile_Approvals _2

If an error message appears as below then proceed checking the following item.

FL_Mobile_Approvals _1

Check if the routing definition associated with the active service operations in HMAP_APPROVAL service is set to active. Typically following service operations are activated while performing the introspection and deployment step described above. Routing definitions between local node e.g. PSFT_HR and target node – WADL_NODE must be activated.

HMAP_APPROVAL_DETAIL_XXX_GET
HMAP_APPROVAL_MAIN_XXX_GET
- 'XXX' represent application name e.g. 'HCM'

Fluid_UI_Routing

Once activated check if the approval tile is displaying the pending approvals count and when clicked opens up the fluid pending approvals page.

Please note the 2 steps discussed here are only applicable to PUM images 16 and above, which are delivered in PT 8.55 and uses DPK for deployment.

For PS environments earlier to that additional configuration steps may be required. As this setup has proven quite tricky since its introduction, there exists quite a few discussions in Oracle support and customer forums.

I found the below article in Oracle support which consolidates various errors and resolution steps to be quite useful – Doc ID 1990593.1

Reference documentation – PeopleSoftMobileApprovalInstallation_March2016

 

Fluid Candidate Gateway – First look

In my earlier posts I had shared my first hand experience of using deployment packages and Oracle Cloud service.While deployment packages drastically reduced the time and effort to setup a PS demo environment, now combining it with the power of cloud and marketplace, Oracle has taken this efficiency to a whole new level.

Update image 18 for HCM 9.2 application was released this week with a wide range of new features. As you may know by now, it’s no longer necessary to plough thru a bunch of documents to know the features, a video highlight of the key features is released as part of the updates – HCM PUM 18

A standout feature in this update is the fluid version of candidate gateway. Since seeing this as part of the road map last year, I was quite keen to get my hands on it. It simply is one of the most anticipated feature for customers using PeopleSoft recruiting solutions.

PeopleSoft Demo application – Image 18 is available on the Oracle Cloud Marketplace, details here – PeopleSoft HCM 9.2 Update Image 18 DEMO

OCMP_PUM18

To get this demo application deployed from the market place, a subscription to Oracle compute and storage cloud is required either on free-trial or a paid one. Choose to deploy the application and go thru a handful of guided steps to complete the process.

OCMP_PUM18_1

By the end of submission, deployment process begins and in couple of hours the demo environment is up and running.

Here is the first look of candidate gateway on a mobile,

 

A key concern from PeopleSoft customers on selective adoption is the difficulty in adjusting to the pace of continuous delivery model where new application features are released thick and fast every 3 months.

Oracle has now simplified the enterprise application deployment process to a comical level. From getting notified of a new feature to getting your hands on it in couple of hours time –  that’s simply incredible!

Now it’s up to customers to start making the best use of these features.

Recruitment – Attachment Enhancements

In recent updates to HCM application, attachments functionality in recruitment modules has seen significant improvements.

Users familiar with candidate gateway application process will be well aware of the limitation of having only one file attachment in resume section, although multiple files were allowed as part of applicant home feature. Though it sounds simple, its a constant item requiring customization at many sites, and as a consultant I am glad to avoid those awkward explanations.

Enhancements released in Image 13 for HCM 9.2 (bug id – 20759538) , address this issue and vastly improves file attachment capability in candidate gateway. New configurable features allow cover letter attachments to be added on the resume section of the application.

CG_ATT1

It is possible to configure a separate ‘Attachments’ section within each application allowing users to add a variety of supporting documents specific to each job.

CG_ATT2

Application print functionality in Talent Acquisition Manager (TAM) module has been enhanced in the latest update – Image 17 (bug id – 22186724).

It is now possible to select and print attachment files along with application contents either for single application or multiple applications using group action.

TAM_Print_Functionality

HCM 9.2 Image 17 – Quick Overview

HCM 9.2 Image 17 was released on Schedule last week. Detailed list of updates by application module is attached here – HCMPUM17_Change

Key list of features that standout in this release,

Product Area Feature Minimum PeopleTools Version Bug Reference
General HCM Enhancements Self Service Matrix Feature

This feature provides flexibility to managers to view subordinate team details like Summary, Compensation, Performance, Leave Balances and Analytics by switching to any subordinate manager’s team view in his/her org without drilling down multiple levels thus reducing discovery time.

8.54 22452922
Security Deployment Tool

PeopleSoft has changed the method of delivering security related updates to your target environment for menus, roles, and permission lists through PeopleSoft Update Manager. Previously, updates to existing menus, roles, and permission lists were delivered via manual instruction documents that resulted in manual steps in your change package. The new method of delivering security related updates to your target environment allows you to review each of the delivered changes online by bug number and/or by object name.

8.53 22390215
Global Payroll GP Element Browser

Enables users to browse through the element details for a country. It provides consolidated details about elements along with the relationship among the elements. This tool supports all GP Country Extensions, GP Core and Abs Management rules. This utility is built using Fluid UI for use on tablets.

8.54 22246162
Talent Acquisition Manager Application Print functionality

Enhanced to provide the ability to selectively print the application sections along with questionnaire and attachments

8.53 22186724

Video feature overview from Oracle on this release,

PeopleSoft on Oracle Cloud is getting REAL

Running your PeopleSoft applications on Oracle’s cloud infrastructure is getting real day-by-day. You can now get the latest PeopleSoft demo application setup on Oracle cloud service in a matter of hours.

I made use of the 30 day free trial offering to setup a HCM 9.2 demo environment. For those who are keen to get your own demo environment or wanting to explore Oracle’s cloud offering further,

Concept – PeopleSoft On Oracle Cloud

Tutorial – Deploying PeopleSoft Applications on Oracle Compute Cloud